Minutes From Planning Meeting 3-4-2010

Minutes For Class Reunion Meeting

March 4th, 2010

Attendees:

Brad Plothow, Stefanie Plothow, Colt Smith, Brian Day

--Meeting called to order

Old Business

--Discussion of Class spreadsheet, over 250 names are currently on the spreadsheet, some in need of emails and addresses

--Reviewed photos of the high school and Green Springs' Park

--Setup food near lockers in Commons Area

--Screen in Commons Area for movie/side show

--Park

--Need Portable Pavilions

--Toys

--Two charcoal grills, but will want to use gas grills anyway. Get people to bring gas grills to the park.

--Splash Pad

--Bathrooms and drinking fountains

--Basketball and Tennis Courts

--Not a ton of parking(Encourage people to car pool)

--Create E-Packets, and actual packets with itineraries and maps for people once they register.

--Giveaways

--T-Shirts from basketball, mostly large and XL

(2 Long Sleeve), (8 Short Sleeve), (2 Medium Polo Shirt),(5 Shorts), (1 Jersey), (2 Practice Jerseys)

--Contact Coach Howell for more gear from other sports

--Contact Brett Gifford for Wrestling team giveaways.

--Items for prizes (sweat shirts, t -shirts, and spirit stickers)

--Blog Post

-- Info on Venue will be posted

-- There has been some comment's but nothing really to report.

--Eric Scholl still has restitution to do before Coach Sonju will allow him to come to the reunion.

New Business

--Agenda

--Created a Google Doc Rough Agenda

--Food

*Brian Day will look into ordering through Sysco

--Charging parents for kids food, and also asking them on the pre-registration for how many kids will be coming and asking them to either pre-pay or they can pay on the day of, but please let us know how many kids are coming.

Commons Area Layout

*Music(DJ to take requests?)

*Photos for next time

*Set up an actual photo area for people to get photos similar to our dance photos

*Dress Code

--Chairs around the wall

--Cocktail Tables

--Cheapest are 9.25 for the table, 12.95 for the Table Cloth plus and additional 10% off.

--3ft in diameter, 3 1/2ft tall.

--Make the free venue look like there was some effort put into

--Table cloths of different lengths to create dimensions

--Table Cloth colors in Black, Maroon, Silver, and White

* Interim Events and "Preference" Game Revision moved to next meeting.

Meeting Adjourned
Next Meeting Tuesday March 16th, 2010.

Action Items for Next Meeting

*Brian Day Sysco Food Ordering

*Ask people through social media for comment on Preference Game Categories.