Minutes from Planning Meeting 3-16-2010

Minutes for Class Reunion Meeting

March 16th, 2010

Attendees:

Brad Plothow, Ben Penick, Brooke White Bennett, Colt Smith, Amy Johnson

Previous Minutes Approved

Old Business

--Brian absent moved Sysco item to next meeting. Brad will contact Brian prior to next meeting.

--Spreadsheet, Brooke will add maiden names. Total number of names up to 331.

--Reviewed Photos of Venue(See minutes from 3-6-2010)

New Business

--Preference Game

--Two Games (Lets Make A Deal, Preference)

--See Google Doc for Categories

--Ask for suggestions via social media

--Reviewed Agenda(See Google Doc)

--Interim Events

--Biggest Loser Event Run anonymously(Colt will Set Up)

--BBQs, Softball Games

--Hold Events in the Southern Utah for people, not planning but social events(Contact Rachel Smith; Mik'l Hacker to head up.)

--Pre-Sale for Reunion Tickets, Money Due July 4th for pre-sale discount.

--Videos

--Slide Show through out the night

--Request Photos

--Flicker Account(Brad Plothow will set up)

--Montage

--Ben will spearhead video

--People not at the Reunion(2 minute video)

--Anything sent in from High School

--Reality Style Surprise Video Wake Up

--Displays

--Ask Organizations' President if they want to set up displays

--Responsibilities

--Start Assignments

--Create a Master List of Task(See Google Doc)

--Raffle Basket(Colt Smith)

Assignments For Next Time

*Colt Smith-Biggest Loser event/Post minutes/grant access to Google Docs

*Brooke Clean up Names List

*Brad-Contact Brian about food/Flicker account/Contact the Coaches/Contact Mik'l/Advertise Game ideas

*Ben-Contact on videos/Brainstorm video idea

Minutes From Planning Meeting 3-4-2010

Minutes For Class Reunion Meeting

March 4th, 2010

Attendees:

Brad Plothow, Stefanie Plothow, Colt Smith, Brian Day

--Meeting called to order

Old Business

--Discussion of Class spreadsheet, over 250 names are currently on the spreadsheet, some in need of emails and addresses

--Reviewed photos of the high school and Green Springs' Park

--Setup food near lockers in Commons Area

--Screen in Commons Area for movie/side show

--Park

--Need Portable Pavilions

--Toys

--Two charcoal grills, but will want to use gas grills anyway. Get people to bring gas grills to the park.

--Splash Pad

--Bathrooms and drinking fountains

--Basketball and Tennis Courts

--Not a ton of parking(Encourage people to car pool)

--Create E-Packets, and actual packets with itineraries and maps for people once they register.

--Giveaways

--T-Shirts from basketball, mostly large and XL

(2 Long Sleeve), (8 Short Sleeve), (2 Medium Polo Shirt),(5 Shorts), (1 Jersey), (2 Practice Jerseys)

--Contact Coach Howell for more gear from other sports

--Contact Brett Gifford for Wrestling team giveaways.

--Items for prizes (sweat shirts, t -shirts, and spirit stickers)

--Blog Post

-- Info on Venue will be posted

-- There has been some comment's but nothing really to report.

--Eric Scholl still has restitution to do before Coach Sonju will allow him to come to the reunion.

New Business

--Agenda

--Created a Google Doc Rough Agenda

--Food

*Brian Day will look into ordering through Sysco

--Charging parents for kids food, and also asking them on the pre-registration for how many kids will be coming and asking them to either pre-pay or they can pay on the day of, but please let us know how many kids are coming.

Commons Area Layout

*Music(DJ to take requests?)

*Photos for next time

*Set up an actual photo area for people to get photos similar to our dance photos

*Dress Code

--Chairs around the wall

--Cocktail Tables

--Cheapest are 9.25 for the table, 12.95 for the Table Cloth plus and additional 10% off.

--3ft in diameter, 3 1/2ft tall.

--Make the free venue look like there was some effort put into

--Table cloths of different lengths to create dimensions

--Table Cloth colors in Black, Maroon, Silver, and White

* Interim Events and "Preference" Game Revision moved to next meeting.

Meeting Adjourned
Next Meeting Tuesday March 16th, 2010.

Action Items for Next Meeting

*Brian Day Sysco Food Ordering

*Ask people through social media for comment on Preference Game Categories.

Need contact info, photos!

We're starting to drill down some details on the reunion. Some of those details will be released, other kept close to the vest to maintain a sense of anticipation for the reunion. Right now, there are two things we need from our fellow PVHS 2000-ers:

(1) Contact info. We set up a Google spreadsheet where we're aggregating contact info for all classmates. Send me an e-mail at brad.plothow@gmail.com, and I'll give you permission to access the spreadsheet and add your info.

As we get closer, key communications will be done directly through e-mail, so be sure to include an account you check regularly.

(2) Photos. We need current photo(s), one of you from senior year, and any other current and HS-era shots you'd care to send (including the ones of Travis Bentley in that Britney Spears T-shirt I bought).

E-mail them to pvclassof2000@gmail.com. We need to start acquiring these now so we can focus on the finer details as we get closer. Thanks for your help!

***Update on the venue***

All,

OK, the facilities gal from PVHS just called me back, and they have us down for Saturday, August 7 at the school. This is a change from Friday the 6th, but they'll have kids registering for school that day so Saturday works best.

Somebody remind me to call them in June. I'm supposed to remind them to have the janitors wax the commons area first so it dries in time. So, do something to remind yourself to remind me to remind them to remind the janitors.

Thanks.

Update: Jan. 21, 2010

A few key items from last night's meeting:

* We contacted the HS, and they are pretty sure we're a go for either August 6 or 7. If one day is better than the other in terms of availability, we'll shuffle the BBQ day. No cost to rent, just a $25/hour cleanup fee for the janitor (kept to a minimum if we clean up the confetti/silly string/toilet paper/raw eggs/bubble residue/mud pit ourselves).

* For the BBQ, we're thinking the cost of burgers/hot dogs and paper products will be included in the admission cost, then we'll potluck the side dishes. For the evening at PV, we're thinking finger foods ranging from mini sandwiches to wraps to chips and salsa to a giant pile of cocktail shrimp (dessert, too, of course).

* Factoring in all our projected costs, including the food for both days, we think the price per person will be around $15 per person. It will help if we can do e-invites rather than a printed version.

* Colt says Green Springs park will be the best option. It's very close to the HS, and it has everything we need: pavilion, BBQs, splash pad, etc. It's $25 to rent it out.

* Mik'L is going through her mom's vast trove of old HS videos...

* Next step is to shape up the agenda for the night at the HS. We're taking suggestions for games, activities, etc. We don't want to structure the whole evening because we want people to mingle, but we want enough structure to keep things interesting.

* Next meeting: Tuesday, Feb. 2, 2010 at my house.

Your reunion info repository

All,

Please check in on this blog from time to time for updates and new info on the forthcoming PVHS 10-year reunion extravaganza. (Thanks to Brooke White Bennett for starting this blog page.) Below is a list of key items from our Jan. 7 meeting:

* The reunion will consist of two days. One day will be a laid-back BBQ in a park in STG, the other will still be fairly casual, but held at the high school with finger foods and some activities.

* Dates: August 6-7, 2010.

* We considered renting a more formal venue for dinner and mingling, but we decided to ere on the side of less expensive since the bad economy has probably affected many in our class.

* We want a big turnout, which means everyone should feel welcome regardless of marital status, sexual orientation, political persuasion (hey, I love the Green Party. What can I say?), or "male-pattern baldness quotient." It's also important that people who didn't graduate feel welcome. If you consider PVHS your high school, we want you to come.

* While the "official" reunion will consist of the two days described, we will likely also have a smattering of unofficial activities. These will be held offline because either (a) they may be less organized, like a possible screening of old home movies from HS events, or (b) they might be technically frowned on by law enforcement officials (you didn't read this, Matt Schuman).

I'll post a link to this blog with each event notification for the next planning meeting on Facebook. Even if you can't make the planning meetings, check the event page for new info.

Welcome

Welcome Pine View Class of 2000!!!